Finding a Copy Editor Who's Right for You

Photo by Katerina Kerdi on Unsplash

There are many ways to find a copy editor, such as online searching, professional associations, recommendations from other writers, and crowd-sourcing websites. But how do you know if a particular editor is going to be a worthy recipient of your editing budget?
 

I recommend that writers find two or three potential editors and carry out a three-stage vetting process for each:
 
1. Online Research
If you’ve found an editor online, or someone has recommended one, the editor’s website is the first port of call. (I think it’s a bad sign if the editor does not have an online shopfront.) The website should tell you if the editor has experience/interest in your kind of writing and appears to have the kind of personality you might gel with.

Don’t just look at the editor’s testimonials, though, which are obviously going to be glowing. Rather, assess for yourself how well the site is presented and how clearly the content is written. A single typo, however, is no reason to blacklist them, because even the most professional publications are rarely error-free!
 
2. Initial Consultation
Once you’ve decided an editor looks promising, arrange a phone or video call. On this first call, you’re simply sharing information and giving the editor a chance to ask pertinent questions about the project and the kind of editing you need. If they show little curiosity or interest in your project, they're unlikely to be a good fit.

Go into the consultation with a list of questions of your own to find out (at minimum) about the editor’s availability, what their process is, what they charge/how they’re paid … and if they’re willing to do a sample edit (see next step).
 
3. Editing Sample
I believe the best way for a writer to evaluate an editor is via an editing sample. Some editors will do this for free. If the editor is a highly sought-after professional, they may charge a fee for an amount that is later subtracted from the overall cost of the edit if you decide to hire them. In addition to seeing how many errors they spot, you’re looking for how astute and tactful their queries are, and how well their editing respects your material and authorial voice. Essentially, you’re assessing whether the editing enhances your writing.
 
However, this sample assessment is not a one-way street. The principle reason I provide free samples is that doing so is as much for my benefit as the writers’. In providing a sample edit, I’m asking the following questions:

• Is the writing of an acceptable level of competency? I want to be copyediting, not rewriting.
• Is the writer’s material something I want to work on? I only copy edit something that I understand (i.e., not too technical) and does not conflict with my personal values.
• Is the writer someone I can work with? How the writer responds to the sample tells me if they’re ready for professional editing.
• How long would it take me to edit all the material and, therefore, how much should I charge for the whole manuscript?

A 2000-word excerpt is usually enough to answer these questions.
 
When you have samples from two or three potential editors (samples of the same excerpt!) to compare, you might find that the editor whom you favoured after steps one and two did not hit all the right notes in the sample stage. In this case, you can either talk to them about how they can adjust their approach, or you can go with the editor who did the best sample, but may not have had the best website or the best phone manner. Or, of course, you can continue your search!
 
Once you’re satisfied with the editor, you can move ahead with project. In a future post, I’ll outline how a writer and editor can proceed professionally and productively through the project so that it goes without a glitch. And in the next post, I’ll share what three writers said about being on the receiving end of a professional edit for the first time.

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